Whatcom Community College - Program Coordinator-Mail Services

Whatcom Community College invites applications for a Classified, Program Coordinator-Mail Services (Class Code 107N) position.This position is responsible for scheduling and organizing all aspects of mail processes, including, but not limited to, receiving, sorting, and tracking all incoming and outgoing mail as well as domestic and international packages. Pick up and deliver mail, packages, and other items on and off campus as needed. The College intends to hire two Program Coordinators for Mail Services and they will report to the Copy, Print & Mail Services Manager.

Responsibilities

Duties include but are not limited to:

-Pick up and receive mail/packages from various vendors and enter data into tracking system.

-Deliver mail/packages both on and off campus.

-Process bulk mail, domestic, and international mail/packages for shipping.

-Instruct mail services staff and other college employees about the proper preparation of certified, insured, registered, bulk mail and package services.

-Track and maintain inventory related to the department.

-Identify potential problems, solutions and cost saving measures.

-Maintain operation and account records to produce monthly expenditure reports.

-Perform routine equipment maintenance and update software as needed.

-Provide backup support to the copy center.

Minimum Qualifications:

-High school diploma or equivalent.

-Possession of a valid, unrestricted, driver’s license and proof of insurance.

Preferred Qualifications:

-Basic computer competency and ability to learn software applications.

-Knowledge of creating and maintaining spreadsheets for periodic reporting.

-Experience using motor vehicles, pallet jacks, hand trucks and carts in the transport of materials.

-Knowledge of mail meters, automation processing and shipping and receiving programs.

-Understanding of standard mail, periodical mail, and bulk mail rules/regulations needed to prepare commercial, international and non-profit mailings.

-Strong customer service experience.

-Ability to make the best use if available time and resources.

-Experience in a community college/higher education work environment.

-Develops innovative ideas that provide solutions to all types of workplace challenges and brings ideas to manager.

-Treats everyone with respect, dignity and appreciates the differences in people.

-Actively contribute to a work environment that embraces diversity and uses diverse perspectives to enhance the attainment of organizational goals. Treat everyone with respect, dignity and appreciate the differences in people.

-Experience in a community college/higher education work environment.

-Understand and follow applicable standards to establish/maintain a safe work environment.

Salary and Working Conditions:

-Range 40, full-time Classified salary starting at $3,376.00 per month with periodic increments to $4,385.00 per month.

-Positions shift is 40 hours per week, Monday through Friday, 8:00am-5:00pm. This position will require individuals to work both indoors and outdoors in all weather conditions, and may require a willingness to adjust work schedule as needed. Position can be physically demanding and requires the ability to lift up to 55 pounds safely and the agility to bend/walk/stand for extended periods of time.

Benefit Package:

-The position comes with a full benefit package, including health, dental, life, long-term disability insurance and a retirement plan.

-Accrues 8 hours per month of sick leave and 11.33 hours per month vacation leave with periodic vacation accrual increases based on longevity.

Additionally, as a Washington State, public higher education institution, WCC offers the following:

-Whatcom Community College is a qualified employer for the Public Service Loan Forgiveness program (PSLF). If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.

-Full-time employees are eligible to apply and participate in the Whatcom Community College Employee Tuition Program, which provides a tuition waiver for available and eligible WCC courses.

-Full-time employees may qualify for Washington State Paid Family Medical Leave (PFML) benefit.

Start Date:

-As soon as can be arranged with successful candidate.

Application Due Date:

-Applications due by Friday, May 3rd, 2024 at 5:00 pm.

How To Apply

A completed application consists of an online application and:

-Cover letter which includes a diversity statement that addresses how you have committed to equity and inclusion in the past and how you might support a diverse workplace and educational environment through this position.

-Current resume.

-List of 5 professional references with contact information.

Please apply on our website: https://www.whatcom.edu/job-info