DescriptionShopbop is seeking an Vendor Administrator to support Shopbop purchasing life cycle in Madison, WI. This position will partner with our Accounting, Buying and FC Receiving teams as well as our vendors. The right candidate will report to the Accounts Payable Manager and assist in identifying and implementing process improvement and system updates. The Vendor-Invoice Administrator must be familiar with full cycle purchasing life cycle and the supporting software.Key job responsibilities Process high volume vendor account creations and updates according to agreed upon service level agreements. Reconcile complicated vendor account activity and identify correction actions needed to resolve differences. Evaluate brand/payee relationships and configure to ensure proper association that feeds payment processing. Process complex EDI 810 exceptions to identify root cause and take action to resolve for timely payment. Complete 3-way invoice match while evaluating receipt shortages and pricing differences and ensuring processing according to agreed upon terms. Onboard EDI invoice vendors to Shopbop EDI Invoicing application including system configuration and vendor confirmation. Maintain, reconcile and complete credit memo integrations for inventory related discounts and returns to ensure timely payment application and month-end recognition. Ensure 1099 tax compliance through tax survey execution and monthly payment reconciliation. Assist in identifying process inefficiencies and making recommendations for process improvements and system updates for timely vendor payment and inquiry responses. Execute knowledge around vendor term agreements to implement sound prioritization methodologies. Assist in miscellaneous accounting processes and procedures.We are open to hiring candidates to work out of one of the following locations:Madison, WI, USA | Virtual Location - WIBasic Qualifications
2+ years of professional or military experience
1+ years of working with computers and Microsoft Office products and applications experience
High school or equivalent
Work 40 hours/week, and overtime as required
Are 18 years of age or older
2+ years of experience with processing high-volume (avg 300/wk) 3-way match vendor invoices, resolving complex EDI 810 invoice exceptions, maintaining complicated brand and vendor payee records, and reconciling intricate high-volume vendor inquiries to ensure accurate vendor payments and strong internal controls.
Preferred Qualifications
Knowledge of SQL
Great Plains Financial System Experience
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Full-time