Description Robert Half is seeking an Administrative Assistant to serve as the first point of phone contact for customers and vendors, while providing administrative support to the Leadership and Accounts Receivable Team. The successful candidate will possess prior receptionist and administrative experience, strong communication skills, a polished and professional demeanor, a friendly and positive attitude, strong attention to detail, organizational skills, and must be a team player.PRINCIPAL DUTIES AND ACCOUNTABILITIES:
Welcome on-site visitors, determine the nature of business, and announce and/or direct visitors to appropriate personnel
Promptly answer inbound calls, screen and direct appropriately, handle inquiries, and provide basic information when needed
Receive and sort mail, oversee deliveries, and manage filing, photocopying, scanning, and faxing
Provide general administrative and clerical support to the leadership and accounting team
Handle confidential business-related information and situations with discretion
Monitor office supplies and order new stationery and office equipment as needed
Organize maintenance companies to keep the office clean and safe, and ensure its appliances are in good working order
Report office progress to senior management and work with them to improve office operations and procedures
Perform data entry tasks into multiple electronic systems and formats
Assist with the coordination and organization of company meetings, trainings, and luncheons
Requirements
MUST HAVE:
2 to 3 years of customer service experience
Strong attention to detail
2 years of experience with MS Office
QUALIFICATIONS:
High school diploma required, with 3 years of relevant experience in a professional office environment
Strong written and oral communication skills with the ability to interact with all staffing levels
Proficiency in MS Office (Word, Excel, and PowerPoint) and strong typing skills with accuracy
Ability to operate office machines such as photocopiers and scanners, voice mail systems, and personal computers
Detail-oriented, organized, responsive, and flexible in adjusting to changing needs and priorities
Present a courteous and professional manner at all times while prioritizing and managing large volumes of calls
Commitment to adherence, modeling, and being a champion of the Company's Core Values: Respect, "Whatever It Takes" Attitude, Attention to Detail, Continuous Self-Improvement, and a Sense of Urgency
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
Full-time