Working with UsChallenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .Position SummaryProvides administrative support to the Vice President, Head of Global Program Leaders, Late Development, Hematology & Cell Therapy as well as members of their group. Performs highly diverse administrative and project-focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.Key Responsibilities
Demonstrate strong interpersonal skills and diplomacy in all levels of management.
Work with minimal supervision, have strong initiative, organization skills and commitment to follow-up with focus on details
Calendar, email and phone management as well as timely scheduling to ensure meetings are prioritized and occur within appropriate timelines.
Perform diverse administrative duties in support of global project teams (GPTs) including heavy calendar management, meeting scheduling and coordination (internal and external), arranging video-, tele- conferences as necessary for these various meetings; making travel arrangements (domestic and international), processing expense reports; completing independent project work and maintaining Share Point sites for various project teams.
Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.
Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
Adhere to T&E (travel and expenses) policies, including booking travel and monthly reconciliation of business expenses.
Ensure manager’s preparedness for meetings (e.g., assemble meeting materials, assist with PowerPoint presentations, & pre-reads)
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
Proactive management of high profile internal & external events.
Positive, proactive team player with ability to build relationships across the HCT PM group and with key stakeholders across the organization. Must be willing to coordinate and provide back up support for other administrative assistants/project coordinators within the group and/or department as needed.
Qualifications & Experience
High School degree, some college or degree desirable.
5+ years administrative or comparable experience; prior BMS and Executive Associate Experience preferred.
Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred.
Concur Travel and T&E, Ariba/SAP, Sharepoint, eSetup, Workday, Room Scheduler experience strongly desired.
Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.
Maintains a positive attitude, a high level of productivity, adaptable to change, able to learn new tools and systems in an ever-evolving environment.
Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.
Ability to multi-task and adapt quickly to competing priorities while remaining focused.
Ability to work effectively under pressure to meet deadlines.
Exhibits a positive work attitude, and high productivity.
Proven track record of collaboration with other administrative assistants in order to ensure business needs/goals are met.
If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.Uniquely Interesting Work, Life-changing CareersWith a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.On-site ProtocolBMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ (https://careers.bms.com/eeo-accessibility) eeo-accessibility to access our complete Equal Employment Opportunity statement.BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.Company: Bristol-Myers SquibbReq Number: R1580439Updated: 2024-04-16 02:26:18.231 UTCLocation: Madison-NJBristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.
Full-time