Vacancy expired!
- Ability to comprehend and interpret instructions, short correspondence, and memos
- Strong written and verbal communication skills
- Ability to ask clarifying questions to ensure understanding
- Proficiency in writing routine reports and correspondence
- Ability to respond to inquiries or complaints from clients, co-workers, and supervisors
- Effective presentation skills to internal departments and large groups of employees
- Basic knowledge of financial terms and principles
- Ability to calculate simple figures such as percentages
- Ability to understand and carry out general instructions in standard situations
- Problem-solving skills in standard situations
- Provide general administrative support for the Real Estate Management Team
- Assist with tenant and vendor customer service
- Perform various administrative tasks, including phone support, drafting and distributing correspondence, expense reporting, calendar management, scheduling, filing, and copying
- Maintain tenant, vendor, and property files in accordance with prescribed standards, including insurance certificates and lease abstracts
- Work with Building Technician staff and vendors to compile a maintenance item list
- Open work orders and coordinate and monitor the status of assigned work with vendors
- Coordinate tenant events and appreciation activities
- Assist with the publication and distribution of tenant newsletters
- May initiate rent collections correspondence and phone contact with tenants (where permitted by state regulations)
- Assist with budget preparation by researching costs, obtaining bids, and complying with bid process guidelines
- Assist with the preparation of monthly and quarterly management reports
- Assist with the preparation of Common Area Maintenance (CAM) dues, invoices, and related correspondence
- Administer accounts payable and accounts receivable processes, including coding invoices, inputting into the accounting system, and forwarding original invoices for payment
- Perform other assigned duties as required