Chief Deputy Clerk of Court

Are you experienced in case management and managing a jury pool? Can you train others on technology usage in the office? We are looking for a Deputy Clerk that can process District Court Cases and provide excellent customer service whle maintaining a postiive attitude amongst the team!

Teton County WY is a place where everyone can grow. So, however you identify and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day. Teton County WY is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of sex, race, creed, color, religion, age, national origin, marital status, citizenship status, sexual orientation, gender identity, disability, ancestry, family status, medical condition, family care leave, genetic predisposition or status as a covered veteran and other protected classifications.

Teton County WY fully embraces the concept of a diverse work force and is prepared to make reasonable accommodations for disabilities and religious practices when necessary. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations.

SUMMARY:Under general supervision, provides experienced administrative, customer service and clerical support for the District Court Clerk’s Office; processes legal documents, reviews and enters data on secure databases, and assists patrons. Provides general oversight of staff.

PRIMARY DUTIES AND RESPONSIBILITIES:Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Manages office daily priorities including case records work distribution and pending time sensitive deadlines; Processes standard, confidential and technical documents; creates and maintains court files, performs data entry, issues and accepts documents and forms; and assesses fees, receipts monies, and prepares deposits and reconciliations; Oversees internal reviews for accuracy and completeness.
• Oversees case management and staff training for assigned specialized work areas such as criminal, juvenile, adoption, probate, multi-litigant actions, appeals, involuntary hospitalizations, family law, child support, and jury pool management.
• Assists public and litigants with inquiries regarding court records, services, policies, processes, and procedures; responds to complaints; interprets and administers the policies and procedures of the office, the court rules and statutes of the state of Wyoming, and the United States Department of State policies regarding passport services.
• Applies independent judgment to resolve technical issues within scope of training and authority; refers matters requiring policy interpretation beyond experience and training to the Clerk, judge’s office, or county attorney’s office as the situation may require.
• Recommends and completes assigned special projects, reporting, training and research assignments to support individual professional development and ongoing office improvements.
• Liaisons with court partners as necessary to collaborate and exchange information regarding policies and practices that impact the partner office and/or District Court Clerk’s Office.
• Proposes updates to internal training materials; facilitates meetings and trainings to promote office consistency, accuracy and efficiency.
• May interpret in court, translate letters and statements submitted in Spanish to the court record, and/or translate court forms.
• Supports the relationship between the Teton County staff and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and County staff; maintains confidentiality of court cases, work-related issues and County information; performs other duties as required or assigned.

Requirements

MINIMUM QUALIFICATIONS:

Education and Experience:

• High school diploma or GED equivalent; AND five years of clerical court experience; OR equivalent combination of education, training, and experience. Experience with Teton County District Court is preferred. Ability to speak Spanish preferred

Required Licenses and Certifications:

• Must possess a valid Wyoming/Idaho Driver’s License and maintain an acceptable driving record.
• May be required to become registered with the State of Wyoming Supreme Court as a court interpreter.

Required Knowledge of:

• County policies and procedures and pertinent federal and state laws, rules, regulations, and procedures including Wyoming Court Rules.
• Customer service principles, protocols, and standards.
• Standard and specialized computer software applications.
• Safe work practices and security precautions in court environments.
• Basic principles and practices of accounting, cash handling, record keeping, and court records management.
• Legal, ethical, and professional rules of conduct for public sector employees.

Required Skills in:

• Responding to public inquiries and providing information on departmental services, programs, policies, and procedures.
• Accurately processing technical transactions and maintaining departmental records, files, and documentation.
• Establishing and maintaining effective working relationships with other staff and the general public.
• Communicating effectively verbally and in writing.
• Managing staff, delegating tasks and authority, and coaching to improve staff performance.
• Providing effective customer service, resolving conflicts, and dealing tactfully and courteously with the public.

Physical Demands/Work Environment:

• Work is performed in a standard office environment.

Job Type: Full-time

Pay: $74,404.00 - $78,171.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location