Administrative Assistant

Real estate management firm with multiple entities is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills, MS Office proficiency and be able to organize their work and multi-task. Previous experience as an Administrative Assistant, and familiarity within our industry will be a plus, we’d like to meet you. Prefer close proximity to office.

Monday - Friday, 9:00 am - 1:00 pm

Responsibilities

Answer and direct phone calls, reception

Process daily mail and email correspondence

Assist in preparing lease agreements, lease renewals, lease briefs

Assist with A/R and A/P as needed

Record maintenance requests and maintenance activity

Maintain elevator, irrigation, fire system testing schedules and certificates

Order office supplies

Skills

Proven experience as an administrative assistant

Proficiency in MS Office (MS Excel, Outlook and Word in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task