Position Summary: Provides accounting and performs other related financial or administrative support to the parish & school at the direction of the Business Manager.
Verifies and deposits money received for church, school, and related entities.
Processes check requests and assures there is proper authorization for expenditures.
Maintains accurate records for church, school, and related entities including general ledgers, accounts receivable, and accounts payable.
Responsible for school tuition billing and collection of accounts receivable.
Reconciles bank statements monthly for church, school, and related entities.
Assures that all contributions to the church, school, and related entities are accounted for in the parish database in an accurate and timely manner.
Prepares and processes ADP church and school staff payroll and ensures that appropriate taxes and other authorized deductions are withheld.
Submits all retirement payments to the appropriate agencies by the due date.
Reconciles accounting records monthly & prepares financial statements for review by Business Manager.
Prepares archdiocesan and government reports annually by the due date including Forms W-2 and Forms 1099.
Ability to build relationships and communicate effectively with people from varied social, ethnic, and cultural backgrounds.
Strong read of people and situations; able to ascertain needs and match resources.
Committed to the Mission of the Catholic Church, Saint Matthew, and the Archdiocese of Portland.
Demonstrates understanding, respect, and support for Catholic Church teaching, mission, and values.
Maintains a strict level of confidentiality on all business matters relating to church, school, and related entities.
Performs other work-related duties as requested by the Business Manager.
Required Knowledge, Skills and Abilities:
Understanding of general accounting principles and payroll tax laws.
Proficiency with 10-key and basic office equipment.
Experience with spreadsheet, word processing, accounting (including QuickBooks and Excel), and ADP payroll system.
Must be able to prioritize workload to meet demands.
Requires excellent organizational skills with ability to meet deadlines and good communication skills, both verbal & written.
High level of accuracy & attention to detail with ability to maintain confidentiality.
Requires extensive close work & keyboarding at 40-50 wpm & 10-key by touch.
Ability to use telephone for long periods.
B.S. or B.A. degree or equivalent in Accounting or Bookkeeping or three to five years' experience in an accounting environment.
Relevant experience and/or knowledge in not-for-profit accounting operations preferred.
While performing the duties of this job, the employee is required to stand, walk, talk, sit, hear, and use repetitive motion of the hands/wrists. Lifts and moves items up to 20 pounds.