Ashland Food Co-op - Accounts Payable Assistant

Our Finance Department is hiring! Come join the team at the Ashland Food Co-op!

JOB TITLE: Accounts Payable Assistant

SCHEDULE: Part Time, 28-30 hours/week

COMPENSATION: DOE

The Co-op is proud to provide our employees with a fun, professional workplace with opportunities for growth and advancement. Eligible employees receive affordable healthcare, 3.5 weeks of paid time off in your first year for vacation and sick days, matching 401K plan, a 15% employee discount on all store purchases, and so much more!

Job Summary: This is an accounting position mainly responsible for assisting the A/P Supervisor in the processing of A/P invoices from receipt through payment and other accounting tasks. The position also works with department managers and employees to ensure accurate recording of payables and timely payment of invoices. This position offers both room for growth and a distinctive opportunity to acquire firsthand experience in a Cooperative business model.

General Responsibilities:

Verify vendor invoices for accuracy of amount, date of receipt, signature, and departmental expense

Accurately enter invoice data into the accounting system via direct entry or through Excel spreadsheets

Select invoices for payment and prepares checks and ACH payments

Maintain invoice files in a timely and organized manner

Maintain relations with vendors and is available to answer account questions

Assist in daily, monthly and annual accounting tasks

Perform a variety of tasks as required by the Finance Manager and A/P Supervisor

Minimum Requirements:

At least two years office experience including one year of experience in Accounts Payable

Experience using an accounting software program

Data entry experience, including ten-key, computer and office equipment

Organized, accurate, and highly detail-oriented

Excellent math and reasoning skills

Able to handle job complexity and a long, in-depth training period

Collaborate and communicate effectively and respectfully with staff, management team, and vendors both in writing and verbally

Strong interpersonal skills with the ability to handle stress and remain emotionally regulated when working with diverse personalities

Works well under pressure with an ability to prioritize and meet deadlines

Preferred Qualities and Skills:

A strong desire to learn and grow

Understanding of basic accounting principles with experience making journal entries

Experience with daily cash verification or reconciliations

Resourceful, curious, able to fill in knowledge gaps necessary to grow and expand in the job

Knowledge of and experience with advanced excel formulas -formal training helpful

Experience with mail merges and other database management practices

Experience working in a retail environment

Enjoys the Natural Food culture and/or loves food

Experience with shipping/mailing via USPS and US Mail Web portals

Formal, accredited training in accounting and/or bookkeeping

Education or experience using basic computer programming

Work Environment:

The Ashland Food Co-op can be both a lively and intense work environment. We employ people of all ages and economic classes. A/P Staff members engage with a wide variety of people and positions at the Co-op from management to cashiers.

If you are interested in joining the Co-op team, please complete our Employment Application online and submit with a cover letter, resume and at least two professional references.

Online application: https://ashlandfood.coop/employment-application

We look forward to hearing from you!