Freight Coordinator

12 Jan 2024


Freight Coordinator

In operation since 1928, Harmer Steel Products is a leading distributor of railroad rail and track materials. We currently have an excellent opportunity at our headquarters in the Linnton neighborhood of NW Portland, Oregon. We are looking for a freight coordinator/administrative assistant to support our USA sales staff.

General Company Policy:

Employees must be honest and straight-forward in all dealings. Harmer Steel should project a professional image of friendliness, accuracy, expertise and excellent service to all its customers and suppliers. All people are treated with courtesy and respect.


a) Coordinate and manage freight transportation activities for the company

b) Assist the USA sales and procurement teams to obtain freight rates (motor freight including LTL/FTL flatbeds and vans, blind shipments, overlength, railcars, transloading, intermodal, parcel)

c) Work closely with vendors, shippers, and team members to obtain load details ranging from a UPS box to numerous railroad carloads of material

d) Communicate with customers and colleagues to coordinate shipment delivery requirements

e) Arrange and book freight transportation based on variable shipment requirements

f) Compose and transmit load sheets/rate confirmations to freight brokers and/or company drivers

g) Prepare and distribute bills of lading for all shipments

h) Oversee tracking of loads (motor freight, railcar, etc.) to ensure deliveries are on schedule

i) Review all freight invoices for accuracy, and work with freight reps if discrepancies occur

j) Keep track of, assist with negotiations, and update the team regarding changes to freight carrier policies and fees

k) Log updates to Harmer’s supplier and customer databases

l) Miscellaneous administrative tasks


a) Excellent attention to detail, with the ability to identify and correct mathematical errors

b) Exceptional and efficient communication skills (both written and verbal)

c) Ability to work 40 hours per week in the office with dependable attendance

d) Ability to sit, stand, or a combination of both for 8 hours a day

e) Ability to move throughout the office to distribute shipping paperwork

f) Ability to climb one flight of stairs to access company break room and conference room

g) Ability to look at computer monitors and use multi-line phone system continuously throughout the work shift

Ideal Candidate Attributes:

a) Highly organized

b) Proficient problem solver

c) Great customer service skills

d) Professional and friendly demeanor

e) Ability to work collaboratively in an open-office team environment

f) Adaptable and flexible

g) Handles frequent interruptions, distractions, and reprioritization of tasks with ease

h) Excels under pressure with good stress-management strategies

i) Self-starter who can also take initiative and work independently

j) Comfortable with multi-line phone systems

k) Proficient in Microsoft Office software (Excel, Outlook, etc.) with a willingness to learn new computer software systems

l) Candidates with freight, trucking, dispatching, and/or logistics coordination experience preferred, but not required


a) Medical, dental and vision health coverage for employee, spouse and dependent children, with employee contributions as low as 25% (available the first of the month after 60 days of employment)

b) Paid time off for vacation and sick leave (available for use after 90 days of employment)

c) Paid holidays (8 total days paid)

d) Employer paid Long-term and Short-term disability insurance (after 90 days)

e) Profit sharing retirement plan with up to 15% of total compensation paid 100% by employer (entry after one year, fully vested after 5 years enrollment)

f) Other optional benefits including Aflac, Costco membership, discounted gasoline, and more.

Harmer Steel offers a professional atmosphere of mutual respect and cooperation

Our team is calm and casual but engaged and focused

The compensation for this position ranges from $22.00 to $25.00 per hour depending on experience

This position is 100% in-person on site

Visit our website ( for more information about our company and product line.

To apply for the position submit a resume and cover letter directly to our Human Resource department at

Your resume should outline your relevant experience, while we hope your cover letter will detail your interest in the company

  • ID: #50857902
  • State: Oregon Portland 97201 Portland USA
  • City: Portland
  • Salary: $22-$25 per hour
  • Job type: Full-time
  • Showed: 2024-01-12
  • Deadline: 2024-03-12
  • Category: Admin/office