Operations Administrator

Operations Administrator Purpose: The purpose of this position is to provide a variety of clerical and administrative support tasks such as preparing meeting agenda’s typing minutes; maintaining records and information; administrative follow-up and/or working on special projects.

Essential Duties & Responsibilities

Attends Board of Directors Meetings for five associations and the Finance Committee Meeting.

Works with Association Presidents and Committee Chairs in the preparation of the Agendas and any other meeting related tasks such as calendaring meetings and emailing meeting documents.

Works in conjunction with Community Director to follow up on all RCM related administrative action items from meetings.

Supplies a draft copy as well as a final approved copy of meeting minutes to the Boards, Community Director and Committees.

Retains, files meeting minutes as needed and uploads to the community websites.

Prepares Board Packets and Power Point Presentations as needed for all Association meetings.

Provides front desk coverage for the receptionist when needed.

Opens and distributes all incoming mail.

Publish the Weekly Update Newsletter.

Post Resident work orders and additional meals to Residents accounts.

Assist with all Community Annual Meetings.

Print and mail monthly statements and other mailings as needed.

Contribute to overall administrative support to staff.

Knowledge, Skills & Proficiencies

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Advanced interpersonal and communication skills (verbal and written)

Works openly with others through honesty, integrity and authenticity.

Excellent organizational skills.

Good analytical/critical thinking.

Highly Organized.

Knows how to manage time.

Computer knowledgeable with Microsoft Office and Adobe Acrobat.

Full time Monday- Friday

8:30am-5:30pm

Pay $21.00/hr

We are an EOE